Read Update 

 

 

Note:

We suggest that you first print out this page and refer to it when using the System. 
We have made available a Test Mode for your practice, which can be accessed here:

http://www.turchinerp.com
Username: 0002
Password: test

 

 

 

Overview

Your Vendor Module is a secure web based portal, accessible from anywhere, which enables you as a Vendors to organize business activities. The portal is completely secure and requires authentication and your unique password, which may be changed at anytime from within the portal.

 

Vendors may input unlimited categories or individual items. Both categories and individual items are modifiable. Additionally, the portal allows for the input of descriptions, retail price, reserve price, color, size and weight. Barcode labels will be printed at the GTR.

 

In “real time,” you have immediate access to your sales reports. In other words, if a sale is made at noon on any given day, you will be able to obtain a report of that sale within seconds. The sales report will generate accurate accounting information, providing you input the necessary data where requested.

 

Main components to the Vendor portal:

 

  1. Login Screen
  2. Vendor Home Page
  3. Vendor Setup Module
  4. Inventory Updates Module
  5. Reports Module
  6. User Information Module

 

 

Login Screen (1)

 

Note:

GTR will provide you with your initial Username and Password.  Call: 828.898.8645

 

Username ................................................................... Input your assigned Username

Password .................................................................... Input your assigned Password

- Your Password may be changed after Log in

 

 

Vendor Home Page (2)
The Home page serves as an information source for all Vendors. From time to time, the System Administrator will post pertinent information. This information may be of a general nature for all Vendors or of specific nature to an individual Vendor.

 

On the left side of the Home page is the Navigation Bar, which allows for easy navigation between the various functions of the module. The Navigation Bar contains four sections:

 

  1. Vendor Setup
  2. Inventory Updates
  3. Reports
  4. User Information

 

Vendor Setup Module (3)

Functions within this area allow the Vendor to control individual items, either within their warehouse or on the sales floor.

 

Vendors have the option to create and modify categories, add and modify individual items and search for specific items of inventory.

 

 

 

Inventory Update Module (4)

After organizing your items within your warehouse, this module allows the inventory to be uploaded into the system. This is a three step process:

 

  1. Select Inventory Updates
    - Allows Vendors to select, by category, individual items to be uploaded into the system.

 

  1. Current Updates
    - Provides easy viewing of inventory ready for Processing by GTR

 

  1. Processed Updates
    - Provides for the viewing of each shipment processed and accepted by GTR

 

  1. Upload Inventory Form
    - Vendors may input their inventory into directly into the system on this easy to use form.
    - System Requirements: Windows XP and Internet Explorer, version 6.0 or greater

 

 

Note:

All inventory submissions must be first approved by the GTR Administrator who will

activate your inventory information into “Real Time’ by the function of printing barcode labels.

No inventory will be accepted into the system without the proper barcode and price information.  

 

Alternately, you may request in advance that the completed barcode labels be sent to you

via US mail so that you can apply them in the comfort of your home.

 

 

 

Reports Module (5)

This module allows Vendors to review their inventory which is currently consigned to the GTR.

This may be reviewed by category or individual items.

 

The Sales Report module will allow Vendors review accurate accounting information, in “real time.”

 

  1. By Categories
    - Allows Vendors to view, by category, quantity totals per category.

 

  1. All Items
    - Provides viewing of inventory in alphabetical order

 

  1. Print All Items
    - Provides a complete inventory report in alphabetical order.

 

  1. Sales Report
    - Provides a complete Sales Report according to period selected.
    -  You may view your Sales Report from any computer, in “real time.”
       This report will instantly identify your profit.

 

 

User Information Module (6)

This section allows for Vendors to change their password and Logout.

 

 

 

 

 

 

Vendor Module Checklist

 

Vendor Setup Module

 

Add New Item
View Screen Shots

 

Category.................................................................... Select
 - See Add New Category

 

Name ......................................................................... As Required

Description ............................................................... As Required

Retail Price ............................................................... Amount on barcode

Reserve Price .......................................................... Optional
- Lowest amount you will sell the item for if a customer requests a discount

 

C.O.G. ....................................................................... Optional

 - Must use this field to generate accurate Sales Reports

 

Color ......................................................................... Optional

Size ........................................................................... Optional

Weight ....................................................................... Optional

 

UPC Code ................................................................. Automatically Generated
- Do not modify UPC Code (Barcode) unless you want
  to change the Barcode of an existing item

 

 

Barcodes (UPC) can only contain numbers and letters.
The use of symbols ( - /,+#@%*) will generate an error message.

 

 

Add New Category
View Screen Shots

 

Name ......................................................................... As Required

Description ................................................................ As Required

 

The name and description of each category will appear below

Delete ........................................................................ Deletes category from system
 - Category must be empty to delete

 

 

Modify Items
View Screen Shots

 

Selecting a view

Use the radio buttons at the top to of the page to select either All or Category view.

If you select category view you must use the dropdown menu to the right of the word

category to per select an individual category.

 

Item Detail Page

From this page you may select individual items by either clicking on the name hyperlink,

which redirects you to the Item Detail Page, or select individual items by clicking on the

checkbox before the name.

 

NOTE:

You may select an entire page (Select All) using the checkbox within the top left header bar.

 

Changing Categories

Once an item is selected you have the option to move that (those) items from one category

to the other. Simply per select the items and choose the new category from the dropdown

menu just above the header bar. Click MOVE to make the transfer.

 

Discounts (by individual items)

You may set up Discounts (in advance) for any item.

From within the Discounts For a Single Item Screen, click Add New Discount.

 

Name .......................................................................... As Required
 - Example: Christmas Sale

 

Time period................................................................. Select

- The time that the Discount will apply

 

Type ............................................................................ Percentage or Price method

Change........................................................................ As Required

Discount...................................................................... As Required
 - Example: 10 – 20 – 30 etc.

 

Save............................................................................ Click

 - Your Discount will be automatically applied
 - At checkout; the proper Discount will be applied to that Item

 

NOTE:

You may apply multiple Discounts
- Example: Christmas at 10%, Easter at 20%, 4th. of July at 30%

 

 

You may delete an item at anytime.

 

 

Modify Categories
View Screen Shots

 

This page allows you to apply Discounts to an individual category, modify the name or

description of a category or delete a category, providing that category is empty.

 

 

Discounts (by category)

You may set up Discounts (in advance) for any category

From within the Discounts For Category Screen, click Add New Discount.

 

 

Name ......................................................................... As Required
 - Example: Christmas sale

 

Time period................................................................. Select

- The time that the Discount will apply


Type ............................................................................ Percentage or Price method

Change........................................................................As Required

Discount...................................................................... As Required
 - Example: 10 – 20 – 30 etc.

 

Save............................................................................ Click

 - Your Discount will be automatically applied
 - At checkout; the proper Discount will be applied to any item within the category

 

NOTE:

You may apply multiple Discounts
- Example: Christmas at 10%, Easter at 20%, 4th. of July at 30%

 

 

 

 

Search Items
View Screen Shots

 

Name Search

It is not necessary to type the full name of an item into the field.

For example, assume you sell Afghans and Apples in several different colors.

You want to search for your Apple –Gold.

You may simply type “a” for apples and then click Search.

Because the page is limited to 10 items at a time, the first page might fill with Afghans

which also start with the letter “a.”

In this case you might type “ap” in the search box, and then click Search.

 

Item Detail Page

From this page you may select individual items by either clicking on the name hyperlink,

which will redirect you to the Item Detail Page.

 

Discounts (Entire Store)

This page allows you to apply multiple discounts to your entire store.

 

Note:

Any discount applied here will overwrite ALL discounts previously applied.

 

Add New Discount...................................................... Click

 

Name ........................................................................... As Required
 - Example: Christmas Sale

 

Time period................................................................. Select

- The time that the Discount will apply

 

Type ............................................................................ Percentage or Price method

Change........................................................................ As Required

Discount...................................................................... As Required
 - Example: 10 – 20 – 30 etc.

 

Save............................................................................ Click

 - Your Discount will be automatically applied
 - At checkout; the proper Discount will be applied to any Item

 

NOTE:

You may apply multiple Discounts
- Example: Christmas at 10%, Easter at 20%, 4th. of July at 30%

 

 

Inventory Updates Module
View Screen Shots

 

This section allows you to upload your inventory into the system.

All inventory submissions must be first approved by the GTR Administrator who will

activate your inventory information into “Real Time’ by the function of printing barcode labels.

No inventory will be accepted into the system without the proper barcode and price information.  

 

Alternately, you may request in advance that the completed barcode labels be sent to you

via US mail so that you can apply them in the comfort of your home.

 

Selecting a view

Use the radio buttons at the top to of the page to select either All or Category view.

If you select category view you must use the dropdown menu to the right of the word

category to per select an individual category.

 

Upload Inventory

Once the proper view has been chosen, select the inventory by clicking on the checkbox

before the name or use the “Select All” checkbox within the top left header bar.

 

Note:

Only one page of inventory at a time may be uploaded.

 

To upload inventory (one page at a time)…

 

All or Category view ................................................... Select

 

Check appropriate box of item to be placed into inventory

 

Select Items For Inventory (Upload Inventory)........... Left Click

 

The page will redirect to the Current Inventory Update screen

 

--------------------------------------

                Sidebar

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If you have less items within your booth than the system indicates, you may reduce the quantity
by using a negative (-) value.

 

Choose....................................................................... Select Inventory Update

 

Select.......................................................................... Item to be revalued

 

Select Items For Inventory (Upload Inventory)......... Left Click

 

Quantity....................................................................... Use a negative value (-1)

 

Once the change has been made............................ Update Quantities to refresh the page

 

 

Current Updates

This page allows you review the selected items prior to sending the inventory update.

From here you may adjust the quantities of inventory.

 

Quantity ...................................................................... Change to reflect proper quantity

 

Once the change has been made............................ Update Quantities to refresh the page

 

When you have updated the quantities.................... Send Inventory Update

 

 

To Delete An Item

 

Quantity ..................................................................... 0 (zero)

 

Once the change has been made........................... Update Quantities to refresh the page

 

When you have updated the quantities................... Send Inventory Update

 

Screen will change to allow you to download and print labels

 

 

Processed Updates

Allows you to review previous updates submitted to GTR

 

 

Upload Inventory Form

This page provides the option for uploading your inventory directly into the system.

 

System Requirements:

(1) Windows XP (any edition)

(2) Internet Explorer Version 6.0 or higher

 

Category..................................................................... Select

 

Radio button............................................................... Select

 

Add Button.................................................................. Click

 

ItemID (UPC Code)

 - Must be proceeded by 4 digit vendor ID (0001)

- Letters and or numbers only (No symbols)

- Example: 0001Spx34T or 0052423

 

Reports Module
 

This section allows you to review and print reports of current inventory item which have

accepted by the GTR Administrator. All information is in “Real Time” and available 24/7 from any computer.

 

Remember, if your barcode labels have not been generated by the Administrator, your inventory

items will not appear within the reports section.

 

 

By Categories

This report feature allows you to determine the quantities with a particular category.

Additionally, you may select an individual category to review those categories items in detail.

 

 

All Items

This report features your current items available at GTR

 

 

 

Print All Items

Selecting this option will open a web browser window to all you to view the printout.

 

To print the report….
 

Select File from the top menu bar........................... Select Print from the dropdown menu

 

 

 

Sales Report
View Screen Shots
 

Your Sales Reports are available in “real time.” The sales report will generate accurate accounting information, according time period selected from the dropdown menu or the date range selected, providing you input the necessary data within the Add New Item page and your barcode labels have been printed by the Administrator.

 

 

User Information Module

You may change your password or logout of the system at anytime.